Topic outline

  • General


    Get up to speed with Microsoft Teams, the communication and teamwork hub of Office 365. Teams brings together colleagues, conversations, and content, allowing users to collaborate more seamlessly. 

    This course walks through everything you need to know about using Teams, starting with how to set up a team and join an existing team. The course covers how to organise teams and engage in conversations. You'll learn how to share files with colleagues and initiate video and audio meetings on Teams—both scheduled and impromptu. 

    Learning Objectives:

    • How to Access Teams 
    • Touring the interface
    • Creating a Team
    • Managing and deleting teams, channels, and conversations
    • Sharing files
    • Customising channel tabs
    • Scheduling a meeting and inviting attendees
    • Using chats for private messages
    • Adjusting user settings
    • Using the mobile app for iOS and Android


    Why use Teams?:

    It's completely up to you and your team whether you use teams and to what extent you use it. But we think it is pretty great and helps us save time, and work better together. I have listed some of the benefits we have found from using it.

    Advantages of using Teams: 

    • Cut down on internal emails: Catch up on the latest messages sent by your colleagues in one scroll. No more searching for the most up to date email chain or attachment.
    • Less formal than email: save time by cutting out the formal wording of emails, and cut down on the amount of thank you emails you send, receive and delete. Use the chat feature to instant message someone without having to create a specific team.
    • Co-author MS documents with multiple colleagues at the same time, the latest copy of the document will save automatically.
    • Retrieve old versions of documents saved automatically in Teams and SharePoint.
    • Have all the information, documentation and correspondence you need for a particular project/ topic of work in one place.
    • Have conference video chat meetings and calls without having to have personal phone numbers.
    • Access teams on a browser from any device, meaning you can access the information you need from anywhere.
    • Download the app on your phone and access Teams on the go.
    • Your Outlook calendar is automatically synced, and you can book meetings directly in teams. Particularly useful if you have teams on your phone and you need to quickly check the location/time of a meeting.
    • The user-friendly interface makes it simple and easy to use.
    • Customise your Team with apps and flow.


    If you would like to book an in-person training session for you and/or your colleagues, please get in touch with Janey Rieveley (janey.rieveley@gsmd.ac.uk or janey.rieveley@barbican.org.uk or ext. 6141). 

    Teams banner leg


  • How to Access Teams

    Click on the video below to find out how to access Teams and download the desktop application.   

      

  • Touring the Interface

    In this video I will show you around the Teams interface using the Teams desktop application:  
      

  • Creating and Managing a Team

    There are four parts to this section - you will learn how to create, join and send messages in a "Team". 

    VIDEO 1: Create a Team

    In this first video you will see how to create a Team, click the video below to start.   

       

    VIDEO 2: Create a Team using an existing O365 Group

     

      

    VIDEO 3: Join a Team  

      

    VIDEO 4: Manage the Team

     

     


  • Channels and Conversations

    VIDEO 2: Send and receive messages 

          
          

    VIDEO 1: Add Channels

  • Video Calls

    Skype For business is fully integrated into the Teams interface meaning you can chat with one or multiple people from within the Teams interface. 

    Click below to see how to start a video chat:  

      

    Learn how to schedule your video chat and invite people to your meeting:



  • Files

    It's pretty simple to share and work on files in Teams, click the below video to find out how.

      

    In the below video you will learn how to amend permissions, find version history and move files in Teams. 

       

  • Customising Channel Tabs

    Wiki  

      

    Add a website   

       

    Add a Microsoft Office document as a tab  

      

    Forms

      

       

    Planner   

      

  • Chat

     

     

  • Course completion & IT Helpdesk Contact information

    Please follow this link to let us know you have completed the course, and tell us what you thought.

    If you have any questions related to using Teams or any of the other Office 365 Apps please get in touch with me via Teams, email or telephone: Janey.Rieveley@Barbican.org.uk / Janey.Rieveley@gsmd.ac.uk / 020 7382 6141. 

    If you come across any issues or errors while using Teams please get in touch with the IT Helpdesk: 

    • Log a ticket on the helpdesk, or call...
    • Barbican Centre IT Helpdesk ext. 7487 or 020 7382 7266
    • Guildhall School IT Helpdesk ext. 7870 or 020 7382 5277 

    If you would like to book an in-person training session for you and/or your colleagues, please get in touch with Janey Rieveley (contact details above).